Beds, rooms, residents, rent, bookings and complaints, all in PGPro365. Know who has paid, who arrives, and what needs you today.
Try free for 30 daysSee how it works
Good morning
Needs you today
7 residents with rent due
3 open complaints
Fire safety certificate: 12 days
Quick actions
Record payment · Post notice
Hello, Aarav
Notices
Water supply off Sunday, 10 to 12
Mess menu updated
My complaint
In progress Wi-Fi in room 101
My receipts
#1042 · ₹6,500 · 5 Nov
#0987 · ₹6,500 · 5 Oct
Illustration with sample data. The mobile app is coming soon.
A Spanar Systems product
Guests who stay for months, or for nights. Each kind of property gets the tools it needs.
Beds and monthly rent for a PG of a few rooms or many, with deposits, receipts and complaints.
Read more →Monthly staysBoys, girls and co-ed blocks, rooms and beds, wardens and managers, with roles and an audit trail.
Read more →Monthly staysPrivate and shared rooms on monthly rent, with residents, deposits, notices and complaints in one place.
Read more →Monthly staysBlocks, residents and guardians today. Leave, gate pass, visitors and mess are coming soon.
Read more →Nightly staysRooms, bookings that cannot double-book, availability, check-in and check-out, and guest records.
Read more →Nightly staysProperties and rooms, bookings, arrivals and departures, occupancy and booked-revenue reports.
Read more →Pick a part of your day. See the problem, how PGPro365 handles it, and what you get.
The problem
Room charts on paper go out of date the day after you draw them, and a bed ends up promised to two people.
How it works
You describe your property once: hostels, blocks, rooms and beds, with a monthly rent for each bed. A resident is placed in a bed from a date. A block only accepts the genders it is meant for, and the system refuses to hold a bed or a resident twice in the same period.
What you get
Teal: occupiedAmber: rent dueDashed: vacant
Illustration with sample data
The problem
Resident details live in notebooks, phone contacts and photos on someone's phone.
How it works
Each resident has a profile with their college or workplace, addresses, guardian and emergency contact. Identity and address documents are stored with the number kept encrypted and shown masked. A document is marked verified, pending or rejected, and every reveal of a number is recorded.
What you get
Illustration with sample data
The problem
Rent is noted in a notebook, receipts are handwritten, and nobody is sure who still owes what.
How it works
Monthly charges are made once per stay and month, so rent is never billed twice. When a resident pays, you record the payment and it is applied to their oldest dues first. Each payment gets the next receipt number in sequence. The dues list shows what is owed, resident by resident.
What you get
Illustration with sample data
The problem
Deposits get lost in memory: who paid, how much, and what was returned.
How it works
A deposit is recorded when it is taken. At the end of the stay you settle it exactly once: refund it, apply it against rent that is owed, or keep it. The record shows which, and when.
What you get
Illustration with sample data
The problem
A complaint raised on a chat group is forgotten, and the resident has to ask again.
How it works
A complaint has a category and moves from open to in progress to resolved to closed. It can be assigned to an active member of your staff, who is the only kind of person it can be assigned to.
What you get
Illustration with sample data
The problem
Important messages get lost in chat groups, and not everyone sees them.
How it works
You write a notice and choose who it is for: everyone, one hostel or one block. You can set it to expire, and withdraw it if it was posted by mistake.
What you get
Illustration with sample data
The problem
You find out about empty beds, unpaid rent or an expired certificate after it has already cost you.
How it works
The dashboard shows occupancy today and over time, rent billed against collected for the last months, complaints by status, who is checking in and out, and a list of certificates that have expired or expire within 30 days, soonest first. A company with several hostels sees them all together or one at a time.
What you get
Certificates to renew
Illustration with sample data
The problem
When several people use the system, you need to know who did what, and keep each person to their own job.
How it works
You give each person a role with only the permissions they need. Every create, change and delete is recorded in an audit trail, and sensitive details such as document numbers are kept out of it. Each company's data is kept separate from every other company's. Staff can sign in with multi-factor authentication.
What you get
Illustration with sample data
Starting is simple, and you are not on your own.
Tell us about your PG or hostel. The trial is free for 30 days.
Add your blocks, rooms and beds, and bring your residents across. Our team helps you.
Record rent, issue receipts, log complaints and post notices from one screen.
These are being built, and the phone above shows the mobile app we are working on, with its owner view and its resident view. None of them are available yet.
Owners and managers see the day's numbers, dues and complaints and get alerts. Residents and guests see their own rent, receipts, notices, complaints and stays. One app, and it shows each person their own view.
For guest houses and resorts: take payments for bookings and set prices by season.
Collect rent online and send automatic reminders and late fees.
Publish the menu, manage meal plans and skips, and see daily meal counts.
Record who comes and goes, with a clear log for wardens and security.
Track enquiries and bookings with an advance, and run a clean vacate checklist with damage assessment.
Keep a register of assets and service schedules so repairs are never forgotten.
Ask questions about your property in plain words and get answers within your permissions.
PGPro365 is a product of Spanar Systems, a company that builds software to help small and growing businesses run their day with less paperwork and fewer mistakes.
PGs and paying guest homes, hostels, co-living spaces, student and institution hostels, guest houses and homestays, and small hotels and resorts.
PGPro365 is software from Spanar Systems for PG and hostel owners. It keeps your rooms and beds, residents, rent, deposits, complaints and notices in one place.
You can try PGPro365 free for 30 days. Ask for a trial and our team will set up your account and help you add your property.
Yes. One company can have several hostels. Each has boys, girls or co-ed blocks, rooms and beds, each bed with its own monthly rent.
Every company's data is kept separate from every other company's. Every change is recorded in an audit trail, and roles and permissions control what each staff member can see and do. Staff sign in with multi-factor authentication.
A single mobile app for owners, managers and residents is coming soon. Owners see the day's numbers, dues and complaints. Residents see their own rent, receipts, notices and complaints. Today your staff use the web app.
Online rent collection is coming soon. Today you record payments and issue numbered receipts, and the dues list shows who still owes rent.
See how it fits your property. Our team will help you get started.
Prefer to talk first? Call +91 81068 84134 or contact sales.
